Event Planning
Planning events such as conferences, seminars, or workshops can be a daunting task. Let EPES Enterprises take the weight of the responsibility. With over a decade of experince, our staff can handle the logistics of your next function from the start to the finish and beyond. We offer a complete package for your next meeting. Look at our services below and call us for a quote.
- Work with your staff to plan the event itinerary
- Help your staff to determine the necessary facility requirements
- Quality level of hotel based on desired price
- Lodging requirements
- Meeting room requirements
- Breakout room requirements
- Food requirements
- Locate and negotiate best value hotel / conference center in the event city
- Research the event city for the desired type of facility including site visit if necessary
- Negotiate the the best price for your event needs
- Act as the liaison between your staff and the hotel / conference center including handling all payments if desired
- Coordinate Food Service
- Plan all menus
- Main meals
- Snacks
- Web based registration for your event
- Design of user friendly website for registration and payment if required
- Design of relational databases for registration
- Password protected site available for your staff for planning purposes
- Hosting of website for the duration of the event and beyond
- Full range of Audio / Video capabilities
- Sound systems for one speaker up to a full musical presentation
- Power Point presentation capabilities
- Video recording of conference events
- Video editing of finished conference video
- Duplication and distribution of conference videos and recordings
- Promotional video for pre-event distribution
- Competent, friendly staff on site for your event
- Registration and check-in service
- Reproduction and distribution of event materials and last minute hand outs
- Runners available for your needs during the event
- Office, internet, and technology available for your staff and your delegates as needed
